UDSspace

Metadata Policy

For information describing items in the repository

1. Access to some or all of the metadata is controlled.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

For full-text and other full data items

1. Access to some or all full items is controlled.
2. Copies of full items generally can be:
   • displayed or performed
   • for educational, or not-for-profit purposes without prior permission or charge.
   provided:
   • the authors, title and full bibliographic details are given
   • the content is not changed in any way
3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.

Content Policy

For types of document & data set held

1. This is an institutional or departmental repository.
2. UDS Institutional Repository [UDSspace] holds all types of materials.
3. Deposited items may include published versions (publisher-created files)
4. Items are individually tagged with their publication status.
5. Principal Languages: English

Submission Policy

Concerning depositors, quality & copyright

1. Items may only be deposited by accredited members, academic staff, registered students, and employees of the institution
2. Authors may only submit their own work for archiving.
3. Eligible depositors must deposit bibliographic metadata for all their publications.
4. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of UDS Institutional Repository [UDSspace], valid layout & format, and the exclusion of spam
5. The validity and authenticity of the content of submissions is checked by internal subject specialists.
6. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
7. If UDS Institutional Repository [UDSspace] receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

1. Items will be retained indefinitely.
2. UDS Institutional Repository [UDSspace] will try to ensure continued readability and accessibility.
   • Items will be migrated to new file formats where necessary.
3. UDS Institutional Repository [UDSspace] regularly backs up its files according to current best practice.
4. The original bit stream is retained for all items, in addition to any upgraded formats.
5. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
6. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • National Security
   • Falsified research
7. Withdrawn items are not deleted per se, but are removed from public view.
8. Withdrawn items' identifiers/URLs are retained transiently.
9. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
   • a link to a replacement version, where available
10. The metadata of withdrawn items will not be searchable.
11. Errata and corrigenda lists may be included with the original record if required.
12. If necessary, an updated version may be deposited.
    • The earlier version may be withdrawn from public view.
    • The item's persistent URL will always link to the latest version.
13. Items are allocated a checksum to facilitate the detection of alterations.
14. In the event of UDS Institutional Repository [UDSspace] being closed down, the database will be transferred to another appropriate archive.